OLD SHIRBURNIAN SAILING SOCIETY

RULES

(as agreed in 1977 and subsequently amended - renumbered 1999.)

1. Name

1.1. The Society shall be called the Old Shirburnian Sailing Society.

2. Object

2.1. The object for which the Society is formed shall be to promote and encourage sailing, racing, cruising and good seamanship generally among Old Shirburnians.

3. Burgee and Tie

3.1. The Burgee shall be a blue triangular flag bearing a red wyvern, on three waves and the tie a blue tie bearing a red wyvern.

4. Membership

4.1. Ordinary Members

4.1.1. Members of the Old Shirburnian Society are eligible for membership and may become members of the Society on application to the Hon. Secretary, subject to the approval of the Committee. If an Ordinary Member ceases to be member of the Old Shirburnian Society, he shall automatically cease to be a member of the Old Shirburnian Sailing Society.

4.2. Other Members

4.2.1. Honorary Members

4.2.1.1. The Committee shall have the power to elect Honorary or Associate Members who are not members of the Old Shirburnian Society to the Society for such period as the Committee shall specify or until the Committee shall decide to withdraw such membership.

4.2.2. Provisional Members

4.2.2.1. Anyone otherwise qualified to become an Ordinary Member may be recommended jointly by the Master in charge of Sailing and the Captain of School Sailing to become a Provisional Member for a period to expire on the Thirty-first day of December, two complete years after becoming a Provisional Member.

4.3. Resignation

4.3.1. Any member desirous of resigning from membership of the Society shall so notify his intention to the Honorary Secretary on or before the 21st December in any year, otherwise he shall remain a member and be liable for the full subscription for the ensuing year.

4.4. Removal from Membership

4.4.1. Every member on election to the Society shall be provided with a copy of these Rules. Acceptance of membership shall be deemed to imply an undertaking to comply with these Rules. Any refusal or neglect so to comply, or any conduct which in the opinion of the Committee is either unworthy of a member or injurious to the Society, shall render the member liable to be removed from membership of the Society by the Committee.

4.4.2. Before any such removal, the Committee shall call upon the member in question to give an explanation or his conduct, either verbal or in writing, and shall afford him full opportunity either to defend himself or to resign his membership.

4.4.3. Any resolution for removal shall be circulated in writing to all members of the Committee at latest ten days before the meeting.

4.4.4. Any vote on a motion for removal shall be made by ballot: the resolution shall only be carried if three-quarters of the members of the Committee present and voting shall he in favour of such removal.

5. Annual Subscription

5.1. Annual Subscription

5.1.1. The annual subscription payable on election and on the First day of January in every subsequent year shall be the subscription in force at the time or such sum for each class of member as the Committee shall subsequently recommend, such recommendation to be notified in the Notice calling the Annual General Meeting and approved at the Annual General Meeting, or, if not approved, such subscription as shall be decided at the Annual General Meeting.

5.2.

5.2.1. The annual subscription payable on the First day of January 2003 until altered shall be: -

5.2.1.1. £20 for Ordinary Members over the age of 23 years on the date upon which the subscription fails due;

5.2.1.2. £15 for Ordinary Members of or under the age of 23 years on the date upon which the subscription falls due;

5.2.1.3. Such amount, if any, not being more than that paid by Ordinary Members as the Committee may decide for Associate members;

5.2.1.4. Honorary Members and Provisional Members shall not be liable to pay any subscription.

5.3. Any Ordinary or Associate Member who has not paid his subscription by 1st March in any year shall be sent a demand by recorded delivery in the name of the Committee to pay the same within fourteen days.

5.4. Any Ordinary or Associate Member who has not paid his subscription by 31st March in any year shall have his name submitted to the Committee: If the Committee so decide. his name shall be removed from membership without further notice.

5.5. A member's name may be restored to the list after failure to pay his subscription at the discretion of the Committee.

6. Officers

6.1. The Officers of the Society shall consist of: -

6.2. The President may be elected for a term of years as recommended by the Committee.

6.3. It shall be within the power of the Committee to decide how many appointments to Flag office shall be held in abeyance from time to time.

6.4. All Officers, other than the President, shall be elected at the Annual General Meeting of the Society to hold office until the conclusion of the next Annual General Meeting.

6.5. The retiring Officers shall be eligible for re-election.

6.6. All Officers must be Ordinary Members of the Society.

7. Committee

7.1. The Committee shall consist of the Officers, ex-officio, and nine elected members who must all be Ordinary Members of the Society.

7.1.1. Three elected members shall normally retire in rotation every year at the Annual General Meeting, but they may offer themselves for re-election.

7.1.2. A quorum of the Committee shall be five.

7.1.3. Officers and candidates for election to the Committee sell be those retiring officers and members who shall offer themselves for re-election, and such other Ordinary Members of the Society, whose nominations shall have been sent in writing so as to reach the Honorary Secretary not less than fourteen days before the Annual Meeting.

7.1.4. If the number of candidates duly proposed and seconded shall exceed the number of vacancies to be filled, the election shall he by ballot.

7.1.5. If there are insufficient nominations under Rule 7.1.3 at the time the Annual General Meeting starts, it shall be open to the Commodore (or the Chairman of the meeting in his absence) to accept nominations which do not comply with Rule 7.1.3.

7.1.6. It shall be within the discretion of the Committee to co-opt additional members of the Committee, for specific purposes as may be deemed necessary up to a total of three.

7.1.6.1. Any co-opted member of the Committee shall serve only until the next Annual General Meeting when he shall retire: he may seek re-election to the Committee, as set out to Rule 7.1.3.

7.2. Powers

7.2.1. The Committee shall manage the affairs of the Society in accordance with the rules, and shall apply the funds of the Society to further the objects of the Society.

7.2.2. It shall he the responsibility of the Honorary Treasurer to keep a complete account of the finances of the Society. The accounts for the year shall be presented, after audit, to the next Annual General Meeting for approval.

7.2.3. The Committee in empowered to make such byelaws, rules and regulations as may be required to cover specific matters not covered by existing rules, but such byelaws, rules or regulations shall be subject to ratification at the next Annual General Meeting.

7.2.4. The Committee may appoint any Sub-Committee, as required for a specific purpose, composed of Ordinary Members of the Society. The Committee may delegate to any such Sub-Committee such of its powers as may be considered desirable.

7.2.4.1. All Sub-Committees remain answerable to the Committee at all times.

7.2.5. The Committee may invite any person, whether a member or not, whose knowledge or experience as an expert may be required, to advise the Committee or any particular Sub-Committee, upon any matter under its jurisdiction: such a person shall set in an advisory capacity only, and shall have no voice or vote in the deliberations of the Committee or any Sub-Committee.

8. Honorary Auditor

8.1. At the Annual General Meeting an Ordinary Member of the Society shall be elected as Honorary Auditor whose duty shall be to audit the accounts of the Society prior to their presentation for approval at the next Annual General Meeting. In the event that the member so elected is unable or unwilling to act, the Committee shall appoint a substitute.

9. General Meetings

9.1. An Annual General Meeting shall be held at some place convenient for the purpose; on some day during the months of March, April or May as shall be fixed by the Committee.

9.1.1. The Honorary Secretary shall, at least twenty-me days clear before the date of such meeting, post or deliver to each member of the Society due notice thereof, and of the business to be brought forward thereat.

9.1.2. Only the passing of the accounts, the election of officers, Committee, and the Auditor, and any business which the Committee may order to be inserted in the Notice convening the Meeting, shall be dealt with at such Annual General Meeting. No other matters shall he discussed at such Meeting, unless due notice in writing thereof shall have been sent so as to reach the Honorary Secretary not less than fourteen days clear before the Meeting.

9.1.3. At a General Meeting of the Society, each Ordinary Member shall have one vote. Honorary, Associate and Provisional Members shall be entitled to attend a General Meeting, but shall have no vote.

9.1.4. The Committee may, on giving fourteen days notice, convene an Extraordinary General Meeting of the Society for any special business, the nature of which shall be clearly stated m the Notice convening the Meeting. The discussion at such an Extraordinary General Meeting shall be confined to that business only.

9.1.5. The Committee shall also call an Extraordinary General Meeting on the written request of twelve Ordinary Members.

10. New Rules, Amendments and Alterations

10.1. Notice of any alteration or addition to these Rules which is intended must be proposed by an Ordinary Member of the Society in writing and sent so as to reach the Honorary Secretary not less than thirty days before the Annual General Meeting so that it may be included in the Notice convening the Meeting. If such alteration or addition is to be considered at an Extraordinary General Meeting It must be sent In writing on as to reach the Honorary Secretary not less than twenty-one days before such a Meeting so that it may he included in the Notice convening such Meeting.

10.2. All such proposed alterations or additions, and any amendments to them shall be proposed and seconded, shall be put to the vote of the General Meeting, and provided that on a show of hands. or if demanded on a poll, a majority of two-thirds of the votes of those Ordinary Members present and voting shall be cast in favour of any proposed alterations or amendments, then the same shall be deemed to be carried.

11. Disposal of Assets

11.1. Should it be necessary for any reason to wind up the affairs of the Society, then any such surplus funds or assets which were the property of the Society shall be deemed to become the property of the Sherborne Pilgrims to be put to such use as the then Committee of the Pilgrims shall decide.